Section 10: Travel
University-sanctioned and coordinated travel for students, faculty and staff is allowed while following all safety guidelines before, during and after travel.
University-sanctioned and coordinated international travel must follow Academic Policy 1835.00.
Domestic Travel Guidelines
Students, Faculty and Staff
University-sanctioned and coordinated domestic travel for students, faculty and staff is allowed while following all safety guidelines before, during and after travel. Following CDC guidelines, self-quarantine and testing is recommended after return from travel. Prior to travel, vaccination including a booster shot is encouraged.
For more information, see the key guidelines from the CDC for Travel During COVID-19.
Tips for travel during the pandemic:
- If traveling by air, check to see if your airline or destination requires any health information, testing or other documents.
- Local policies at your destination may require you to be tested for COVID-19. If you test positive on arrival, you may be required to isolate for a period of time.
- Travelers should have both hard copies and electronic copies of the CDC vaccination card.
- If a University of Arkansas Travel Card is used for the purchase of airfare, travelers are required to purchase their tickets through Concur Booking Tool. This also ensures that if air travel is impacted in any way, there is no personal financial impact.
- If traveling by car, understanding that the virus is spread through respiratory droplets and close contact with others, it is best to avoid close contact with passengers, when possible and travelers in vehicles are encouraged to wear masks. Travelers may consider lowering the windows as well to allow for better ventilation. Venting, heating and cooling may be used, but all occupants should consider wearing a face covering; and, venting, heating and cooling may be used, but air re-circulation should be turned off.
- Student travelers must meet all other campus policies related to student travel and student classroom attendance.
- This does not include travel for NCAA-sanctioned events which have been reviewed and approved by the Vice Chancellor for Athletics.
Additionally, travelers must follow ADH guidelines for isolation.
International Travel Guidelines
Students, Faculty and Staff
International travel must adhere to Academic Policy 1835.00 Travel for Students, Faculty and Staff which governs university travel outside the U.S. No university funds may be authorized prior to approval for the travel. The Policy restricts travel to locations that have a Department of State (DOS) Travel Advisory of Level 3 or 4, or Center for Disease Control (CDC) Level 3 Travel Health Warning. Travelers should refer to the appropriate DOS and CDC websites to understand travel warnings and risks.
Violations of the international travel policy and study abroad policies for students, including abiding by local testing, masking or other requirements while traveling will be reported to OSSC.
Travelers should also be aware that travel limitations are in place between some countries. Plan appropriately for potential restrictions and/or quarantine requirements.
Petition for Exception to the International Travel Policy
Travelers traveling to locations with a Department of State (DOS) Travel Advisory of Level 3 or 4 or Center for Disease Control (CDC) Level 3 Travel Health Warning are expected to Petition for Exception to the International Travel Policy 1835.00 at least 6-10 weeks before departure. No university funds may be authorized prior to approval for the travel; therefore, no Spend Authorization will be approved until the travel is authorized.
The following factors should be used when making decisions to petition for exceptions to the international travel warning policy, including but not limited to:
- Importance of travel: there is an educational, co-curricular, institutional, or professional necessity for travel and lack of non-travel alternatives.
- Risk factors for travel: destination of travel (citing DOS & CDC travel advisories), if health-related: risk of infection associated with travel mode and locations, community infection rates at destination, travel duration, potential for exposure at the event or activity, expectation of quarantine or isolation upon arrival and return; if non-health-related risk: address risk factors of the indicator noted (e.g. crime, terrorism, civil unrest, natural disaster, etc.)
- Planned risk mitigation: awareness of local regulations, traveler quarantine requirements and laws to prevent infection, social distancing, appropriate face coverings, personal sanitation and hygiene, safe transportation arrangements, sanitary and safe housing arrangements, planned safe meals and entertainment, personal interaction and meetings, contact tracing following exposure to infected individuals or groups, and response upon return. Risk mitigation should follow Department of State and CDC guidelines for travelers, as well as international airline regulations and local laws or special circumstances unique to the international destination.
- When practical and available, travelers should expect to provide verifiable evidence of having received complete immunization vaccinations for COVID-19 prior to departure for travel.
Students may participate in approved programs at the Rome Center, with select external programs, or with limited faculty-led programs. More information can be found at the Study Abroad COVID-19 website. Interested students should meet with study abroad staff for advising.
Students interested in participating in independent study abroad or non-select external program providers will need to submit a Petition for Exception to the International Travel Policy. The appeals process follows the Academic Policy Series 1835.00.