Section 8: Events and Gatherings

Events will be held in accordance with the university’s Use of University Facilities and Outdoor Space policy. Events are defined as on-campus gatherings – other than scheduled classes and informal small group gatherings – that are hosted by an official University of Arkansas unit or recognized student organization, or that is approved through the University’s reservation process.

University guidance regarding on-campus events and gatherings is intended to align with guidance issued by the state of Arkansas, Arkansas Department of Health and CDC.

We expect our community to use good judgment to help protect themselves and those around them when planning and attending on-campus gatherings.

Event planners should utilize the CDC’s Guidance For Organizing Large Events and Gatherings as a resource for planning on-campus gatherings.

Please keep the following in mind:

  • Large gatherings, especially indoors, continue to be discouraged at this time but may be held while prioritizing caution and safety. Online and virtual events continue to be encouraged.
  • Masks are required indoors – regardless of vaccination status – when at least 6-feet of social distancing can’t be maintained. Signage posted at event entrances is recommended.
  • While not mandatory, social distancing is encouraged regardless of vaccination status.
  • Follow university sanitation protocol such as handwashing and sanitizing.
  • Food service (if offered) should align with current guidance from the food service industry in consultation with catering vendors.
  • Event sponsors (other than official UA units) must agree to hold the University harmless for any risk of harm or illness to participants that may results from the event.

Event organizers should also keep a record of event participants. A maintained list of event attendees is helpful in the event of a need for contact tracing.

Spontaneous gatherings for members of the campus community in generally accessible outdoor areas of campus are permitted.

Gatherings by religious organizations covered under Act 94 of 2021 are also permitted.

Commencement

Details regarding Fall 2021 commencement will be posted on the registrar’s commencement page when finalized.